Procurement Methods

The Purchasing Department is required to follow purchasing laws as outlined by the State of Texas' Local Government Code Chapter 252 and 271 as well as the City Council adopted Monetary and Purchasing Guidelines, Resolution #2019-9761-R.

Purchasing Procedure Levels

City Council has established the following levels of authority:
Expenditures less than $1,000
  • Expenditures less than $1,000 require no quotes.
Expenditures between $1,000 and $2,999.99
  • At least two telephone or oral quotes must be obtained for expenditures between $1,000 and $2,999.99.
Expenditures between $3,000 and $50,000
  • At least three written quotes must be obtained for expenditures between $3,000 and $50,000. Departments are required to contact 2 Historically Underutilized Business (HUB) vendors to give them an opportunity to bid.
Expenditures over $50,000
  • All contracts or purchase orders for the procurement of a good or service, or for the construction of a public improvement, which require an expenditure of more than $50,000 are subject to the competitive procurement requirements set out in Chapter 252 and Chapter 271 of the Texas Local Government Code (LGC) or an alternative delivery method as permitted by Chapter 2269 of the Texas Government Code.

Formal Bids & Invitations

The process of formal bids and invitations include the following:

  • The Invitation to Bid or Request for Proposals is advertised on Sundays in the Temple Daily Telegram.
  • The Invitation to Bid or Request for Proposals is released via the City’s online e-procurement system, Mercell.
  • A formal bid opening is held at the City of Temple Purchasing office located at 3210 E Avenue H, Building C, Temple, for expenditures greater than $50,000 that are competitively bid.
  • City Council awards the purchase or contract.

HUB Vendors

For more information or to register as a HUB vendor.

Exceptions to Procurement Procedures

  • Professional Land and Personal Services
  • Land Purchases and Leases

Cooperative Purchasing

The City of Temple is a member of various purchasing cooperatives. Cooperative purchasing allows the City to purchase directly from a list of specified vendors who have secured cooperative contracts for products and services through a competitive bidding process. This purchase option saves the City both time and money.